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Office Assistant

 

Department: Development
Reports To: Stewardship and Communications Manager

Job Description

The Office Assistant is a part-time position that provides administrative support for the House staff, is proficient in the use of a computer, can manage their time effectively, be resourceful, and has excellent
communication and interpersonal skills. The position is involved with various development activities, as well as administrative tasks of RMHC as described in more detail below. The Office Assistant works closely under the supervision of the Stewardship and Communications Manager.

Primary Duties and Responsibilities

Duties may include, but are not limited to the following examples:
 Enter data into the donor database, including new constituent records, gift records, guest family demographic information, etc.
 Prepare various reports for House staff, including gratitude lists and fundraising reports
 Assist in managing the integrity and accuracy of the donor database. This includes entering financial and donor data, diagnostic queries, coding analysis, preparation of reports, and timely acknowledgment to donors
 Assist with routine database clean ups (duplicate profiles, inactive constituents, demographics, e-mails, phone numbers, NCOA updates, etc.)
 Assist in the preparation of mailing lists, reports, and materials for appeals
 Assist with drafting and editing donor correspondence (gift acknowledgements, invoices, etc.)
 Conduct research related to potential grant opportunities as needed
 Adhere to policies related to stewardship, reporting on receipts of gifts, adherence to relevant state laws, as well as required reporting to the Chief Development Officer on such matters
 Provide assistance to the development and program teams in various areas, including but not limited to:
o Prepare materials for all departments, including Board of Directors Meetings
o Prepare conference room for staff and Board of Directors Meetings
o Conduct House tours and field all walk-ins
o Answer phone calls when front desk volunteers are unavailable
o Run all necessary House errands (i.e. post office, supply pickup etc.)
o Provide assistance to Meals That Heal program when needed
o Provide assistance to other House staff when needed
 Maintain a 20-hour work week (schedule may vary, including some evenings)

Education and Experience

High school or GED Certificate required. At least one year of relevant professional experience preferred.

Knowledge, Skills, and Abilities

 Exceptional verbal, written and interpersonal communication skills.
 Computer proficiency, including email, Microsoft Office Suites and database software.
 Ability to work well under pressure and maintain deadlines.
 Strong attention to detail and the ability to manage multiple tasks or projects.

Work Schedule and Wages

The Office Assistant is a part-time position with 20 hours per week. The hourly wage is $15.00 per hour.

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the Office Assistant must be available to work irregular hours, shifts, and weekends at times to assist with RMHC events if needed.

Physical Abilities

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 Light sedentary office work. Frequently required to sit at a computer.
 Ability to travel to other locations around town and RMHC events.
 Must be physically capable of carrying 35 lbs.

Please send resumes to Hunter Samuels at hsamuels@rmhcomaha.org.

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